Opus Resourcing Limited provide IT recruitment services to clients looking to recruit personnel for their businesses.
We at Opus Resourcing Limited take your personal data seriously. This policy:
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility and right to work through the different stages of recruitment process.
Typically we aim to collect the minimum data needed to perform its role. Typically, this is name, address, job title and contact details. In addition, if you are a candidate being considered for a role it will most probably also include your CV / resume as well as other details about your skills and experience.
As the recruitment process becomes more advanced or we need to complete a contract for you or our client, other information personally identifiable data might be collected. This could include identification documents, work permit, educational records, a record of our contact history with you and comments, views, employment references, National Insurance number, UTR number, limited company information, VAT Registration, or a Utility bill.
We may also collect sensitive personal data about you. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
We collect the personal information about you where "you" are a contact at one of our clients or at an MSP, umbrella company or personal service company involved in the supply of a person's services to a hirer.
We need to collect information about you as an essential part of providing our services.
We may collect personal information about you when:
The following are the different sources we may collect personal data about you from:
We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.
We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors including:
Otherwise, we securely erase your information where we no longer require your information for the purposes collected.
We share your personal data with the client who has a position to fill, in order to determine with the client whether you are a good fit for the available position. Our clients are diverse in terms of the sectors and are primarily based in the UK and some located within the EU.
Third-party service providers.
When we share information with third-party service companies for them to facilitate and support us in the provision of the Services. This includes:
IT support service providers
For prospective candidates, candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees. We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.
If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data we may not be able to match you with available job opportunities.
No, we do not carry out automated profiling
No, we do not transfer personal data out of the EEA
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
The right of access
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here: Opus Resourcing Limited, Fairmead, Back Lane, Goudhurst, Kent, TN17 1AN – firstname.lastname@example.org